Trade Docs is a digital vault within Zero Pro for all the trade documents that exist within the supply chain. For many companies, storing and accessing trade documents is a challenge, and in fact, many companies only have access to the documents issued by their direct suppliers - and even then, they are often paper based and either end up in a filing cabinet or disposed of after receipt.
This is where Trade Docs comes in. There is so much data and intelligence contained in these documents that is inaccessible when not stored in a usable format. Trade Docs provides the ability to store and access all trade documents in a single location, and provides the ability to search and filter the documents based on a variety of criteria.
Suppliers can upload their own trade documents to Trade Docs, and if they do this prior to, or at the point of shipping, the contents can be extracted and preparation for goods receipt can be made in advance. This is a huge benefit to the receiving company, as it allows them to plan for the receipt of goods and make any necessary arrangements in advance, or flag and resolve any discrepancies prior to the arrival of the goods.
Trade Docs is not just for you and your direct suppliers. Trade Docs can be used by the entire supply chain, and if all suppliers participate, the entire supply chain can benefit from the intelligence contained in these documents. Not only this, but with this information available, risk management and strategic decisioning can be made easily and more accurately.
Subject to privacy setting on individual documents, the Digital Vault can be searched for specific phrases and data points. Even if a supplier has set strict privacy settings, certain data points can be still be queried. These include commodity codes, event dates, shipping details and routes, origin address and destination address. Other information such as value will be unavailable if privacy settings are strictly set.
Imagine a situation when you are trying to understand the tarrif impact of a specific commodity code on your supply chain. With Trade Docs, you can search for that commodity code and see all the documents that contain that code, and then filter by origin and destination to see the impact on your supply chain. This is a powerful tool for understanding the impact of trade policies and regulations on your business.
Uploading trade documents to Trade Docs it not a one time thing. Trade Docs should be uploaded to on a continuous basis. This will allow for changes to the supply chain to be monitored and assessed on an ongoing basis. Has a supplier changed their manufacturing location without you knowing? What is the environmental impact of any changes to the route the goods took. Trade Dcos can monitor and assess these risks on an ongoing basis.
It take todays documentation which is largely paper based and transforms them into highly valuable and actionable intelligence that can be used to make better decisions and manage risk in the supply chain. Trade Docs is a powerful tool for any company that wants to take control of their supply chain and make better decisions based on accurate and timely information.